And it can reduce the costs of manual handling. OCR analyses the patterns of light and dark that make up the letters and numbers to turn the scanned image into text. OCR systems need to recognise characters in various fonts, so rules are applied to help the system match what it sees in the picture to the right letters or numbers. This technology is called intelligent character recognition ICR. Blurred text or marks on the copy can create errors.
OCR programs recognise the text character by character but the outcome is so fast as to be instantaneous. You can check for errors as you go or at the end of the process, and some programs have automatic error detection.
Basic OCR technology has been around since the late s. When documents are converted from their original format into the new format, they look exactly like the original with all formatting precisely replicated. Request a quote. Currently viewing:. Back 04 Apr How optical character recognition works Optical character recognition OCR lets you turn scanned images into text so you can turn paper-based documents into editable, searchable, digital documents.
How does it work? Each field is categorized, so the system knows what type of data is in each field such as names, addresses, dollar amounts, as well as checkboxes. This allows the program to attach a profile of metadata to the document, allowing the system to perform a number of different actions, including full-text search. OCR is also essential for the systems automated workflow feature, that moves documents through a workflow based on factors based on the metadata in the document.
For example, the system needs to know a certain dollar amount on an invoice before it knows where to send it in an accounts payable workflow. The system can also use metadata to automatically file documents to the drawer and folder you designate. Thanks to scanners, we can digitize our physical documents, saving them as files on our computer.
That is unless you have an optical character recognition OCR tool. OCR is a tool to allow computers to recognize the text from physical documents to be interpreted as data.
OCR in Document Management Solutions OCR is an integral component of most document management solutions in order to properly digitize documents and make them useful beyond just archiving. No credit card required. It is a widespread technology to recognize text inside images, such as scanned documents and photos.
OCR technology is used to convert virtually any kind of image containing written text typed, handwritten, or printed into machine-readable text data. OCR Technology became popular in the early s while attempting to digitize historic newspapers. Since then the technology has undergone several improvements.
Nowadays solutions deliver near to perfect OCR accuracy. Advanced methods like Zonal OCR are used to automate complex document-based workflows.
Probably the most well-known use case for OCR is converting printed paper documents into machine-readable text documents. Once a scanned paper document goes through OCR processing, the text of the document can be edited with word processors like:. Before OCR technology was available, the only option to digitize printed paper documents was by manually re-typing the text.
Not only was this massively time-consuming, but it also came with inaccuracy and typing errors. Less known, but as important, use cases for OCR technology include data entry automation, indexing documents for search engines, automatic number plate recognition, as well as assisting blind and visually impaired persons.
OCR technology has proven immensely useful in digitizing historic newspapers and texts that have now been converted into fully searchable formats and had made accessing those earlier texts easier and faster. In this fast-paced world, the bank is one of those institutions that use OCR the most. Document digitization in the banking sector is a great utility. Many banks use OCR technology in achieving better transaction security and risk management.
Additionally, the incorporation of facial recognition software with OCR is also significantly remarkable because it provides two-layer security at ATMs.
Just scan a printed document and send it into your Docparser account. Try it free. Can a pdf doc be emailed and some words are in a different language and names are missing and rearranged. Hi Michael, thanks a lot for reaching out and your interest in Docparser! Yes, you can send PDFs to Docparser by email.
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